Flat monthly fees. The return included. No hourly bills.
You know the price before we start. It is set by your volume and the help you need, and it covers the close, the owner page and the year-end business return for every year we close in full.
Close
For a company that needs reliable, reconciled numbers every month.
- Up to 300 transactions a month$1,550
- 301 to 800$2,050
- 801 to 1,500$3,150
- Books closed and reconciled by business day 8, guaranteed
- The one-page owner summary and the full workbook
- A quarterly call to walk through the numbers
- The year-end business return
Close + Controller
For a company with receivables, payables, payroll and sales tax to keep straight.
- Up to 300 transactions a month$2,850
- 301 to 800$3,600
- 801 to 1,500$4,750
- Everything in Close, with a monthly call
- Receivables and payables tracked and followed up
- Sales tax returns (Florida DR-15; other states quoted) prepared each filing period for you to approve and file
- Payroll liabilities tied out to your provider's filings
- Inventory from your counts; job, product or customer margin
- Management reports you may share with your lender
Close + CFO
For a larger or more complex company that needs a look ahead, not only back.
- Any volume up to 1,500 transactions a monthFrom $5,250
- Everything in Close + Controller
- Inventory costing: landed cost, several locations, e-commerce
- A rolling 13-week cash forecast and a 12-month budget
- Reports for your bank, board or bonding agent, without an accountant's report
- Finance advice each month
Above 1,500 transactions a month, any package: quoted after the free review.
What counts as a transaction
One line on a bank or card statement. A transfer between your own accounts counts once.
Bank and card accounts
5, 8 or 12 are included, by band. Each extra account is $100 a month. Loans, merchant processors and the payroll provider do not count.
How your band is set
From your average month over the last 12 months, checked once a year, up or down. A busy season does not move you up. The free review counts your volume for you.
Every package: books closed and reconciled by business day 8. If we miss it for a reason on our side, 10 percent comes off that month's fee, as long as statements arrive by the end of business day 2 and questions are answered within 2 business days.
What each package includes.
| Included | Close From $1,550 a month | Close + Controller From $2,850 a month | Close + CFO From $5,250 a month |
|---|---|---|---|
| Books closed and reconciled by business day 8, guaranteed | ✓ | ✓ | ✓ |
| The one-page owner summary and the full workbook | ✓ | ✓ | ✓ |
| Year-end business return, for every year we close in full | ✓ | ✓ | ✓ |
| Call to walk through the numbers | Quarterly | Monthly | Monthly |
| Receivables and payables tracked and followed up | no | ✓ | ✓ |
| Sales tax returns prepared for you to approve and file | no | ✓ | ✓ |
| Payroll liabilities tied out to your provider's filings | no | ✓ | ✓ |
| Inventory on the balance sheet from your counts | no | ✓ | ✓ |
| Job, product or customer margin | no | ✓ | ✓ |
| Inventory costing: landed cost, several locations, e-commerce | no | no | ✓ |
| 13-week cash forecast and 12-month budget | no | no | ✓ |
| Reports for your bank, board or bonding agent | no | Lender reports | ✓ |
| Monthly fee, up to 300 transactions a month | $1,550 | $2,850 | From $5,250 |
| Monthly fee, 301 to 800 transactions | $2,050 | $3,600 | By arrangement |
| Monthly fee, 801 to 1,500 transactions | $3,150 | $4,750 | By arrangement |
| Above 1,500 transactions a month | Quoted | Quoted | Quoted |
| Bank and card accounts included, by band | 5, 8 or 12 | 5, 8 or 12 | 5, 8 or 12 |
| Each extra bank or card account | $100 a month | $100 a month | $100 a month |
Simple terms, written down.
- The fee is drafted from your bank account on the 1st of each month and pays for that month's work.
- If you start partway through a month, nothing is charged for the part month.
- Your volume band is set from your average month over the last 12 months and checked once a year, up or down. A busy season does not move you up. A new location or a second company is requoted with thirty days' notice.
- Fees are reviewed once a year at most, with thirty days' notice.
- Either of us can stop with thirty days' written notice, any time. The letter renews each January.
- Anything outside your package is quoted in writing before we do it.
A fixed fee from one formula.
$450 for each account for each month that needs catching up, plus $750 for each larger fix the review lists. Minimum $1,500. No cap and no hourly bill: the number in the quote is the number you pay.
A worked example, not a quote
3 accounts, each 4 months behind: 12 account-months at $450 = $5,400
2 larger fixes at $750 = $1,500
Clean-up fee: $6,900, fixed
Half when you sign, half within ten days of the before-and-after page. Your own number comes from the free review.
Pricing FAQ
Why a flat fee instead of hourly?
Because you should know the price before the work is done. A flat fee also means you never hesitate to call with a question. Anything outside your package is quoted in writing first, so there are no surprise bills.
Is the year-end return really included?
Yes, the federal business return (and the Florida corporate return if you need one) is included for every year we close in full. A month brought current in a clean-up counts as closed. A year we did not close, such as last year's return when you join in October, is quoted separately in writing.
Are there any one-time fees?
Only if the review shows you need them: a clean-up of books that have drifted, and a return for a year we did not close. Both are quoted as fixed fees before any work starts.
How do you know which package I need?
You pick the help you need. Your volume sets the band. The free review counts your actual monthly volume from your own statements, and your engagement letter names the package, the band, the fee and what it covers, so there is nothing to guess.
What counts as a transaction?
One line on a bank or card statement. A transfer between your own accounts counts once. Invoices and bills in your accounting system are not counted again, because each one is matched to a payment line that is already counted. You can check the count on your own statements, and every monthly package shows it.
What if our volume changes?
Your band is set from your average month over the last 12 months and checked once a year, in both directions. If you drop a band, you pay less from the next month. A busy season does not move you up. A new location, a second company or an acquisition is requoted with thirty days' notice.
We are under $1M in revenue. Is this for us?
Our smallest package is $1,550 a month, which is often more than a company that size needs, and we would rather say so up front. The free review is still yours if the books are behind or last year's tax bill surprised you; you can take the report to whoever helps you.
We are over $10M, or we have several companies.
The work starts with the monthly close of the main company. Each additional company is quoted separately, and the CFO work is scoped with you after the first close. The review is still free and tells us both whether it fits.
Do you charge for phone calls or emails?
No. Questions about your books are part of the package. The scheduled call is quarterly in Close and monthly in the other two packages.
Is payroll processing included?
No. Your payroll provider keeps running payroll, and in Close + Controller and Close + CFO we tie each payroll and its tax filings back to the books. If you want us to run payroll, that is a separate written quote.
